Executive Assistant

Permanent contract
Paris
Salary: Not specified
No remote work
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Contentsquare
Contentsquare

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Questions and answers about the job

The position

Job description

Contentsquare is a global digital analytics company empowering the brands you interact with every day to build better online experiences for all. Since our founding in France in 2012, we have grown to be a truly global and distributed team – known as the CSquad – representing more than 70 nationalities across the world.

In 2022, we raised $600M in Series F funding and were recognised as a certified Great Place to Work in France, Germany, Israel, US and UK.

Please Note: Scammers are posing as Contentsquare and Contentsquare team members. We’ll never initially contact you via text or GChat, and never solicit money from you. Please visit our careers blog for more information.

About the role:

We are looking for a meticulous Executive Assistant to support 2 members of our C-Suite. As the Executive Assistant, you will be an essential partner and will provide high-touch support to help our executives  stay focused on the most important priorities. You will have direct access to the leadership team and will report directly to the CFO. The role provides the opportunity to understand the nuances of scaling a successful and meaningful enterprise, and will give the Executive Assistant experience with managing an ever-changing environment as a key member of our team. 

What you'll do:

  • Support our executives with daily administrative duties and complete a broad variety of administrative tasks that include managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. 
  • Plan, coordinate and ensure that schedules are followed and respected.
  • Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the executive team members. 
  • Provide a bridge for smooth communication between our teams and other internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff. 
  • Work closely and effectively with these leaders to keep them informed of upcoming commitments and responsibilities, following up appropriately.
  • You will act as a "barometer," having a sense for the issues taking place in the environment and keeping the leaders updated. 
  • Tactfully, thoughtfully, and joyfully coordinate and execute on all details of administrative projects and tasks.
  • Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. Establish and maintain strong relationships with external partners and vendors.
  • Represent Contentsquare’s brand by projecting a professional image.
  • Continue to invest in learning and living Contentsquare’s mission, culture, values.
  • Occasionally handle personal matters for our executives as needed.
  • What you’ll need to succeed:

  • A Bachelor’s degree or equivalent experience in roles with progressively more responsibility in supporting at least one C-level executive
  • Proficiency in G Suite, Windows, including Word, Excel and Powerpoint and Social Media platforms (Linkedin, Twitter, Facebook). You are plugged-in and digitally savvy
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail 
  • Expert ability to communicate clearly with all levels of the organization from interns to execs
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability 
  • Highly resourceful team-player, with the ability to also be extremely effective independently 
  • Proven ability to handle confidential information with discretion, tact, and diplomacy, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response 
  • Demonstrated ability to achieve high-performance goals, making decisions, and meeting deadlines in a fast-paced environment, sometimes under pressure
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners
  • Flexibility and commitment to excellence, as well as emotional maturity. You are an ambassador who creates a superior experience in-person and virtually for everyone whose paths cross with our teams
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
  • The ability to occasionally travel internationally
  • Fluent French and English essential
  • Worth knowing:

  • Permanent full-time role (CDI)
  • Location: in the centre of Paris (7 rue de Madrid, 8e arrondissement)
  • This role is not open to full remote: you need to be present in Paris 3-4 days a week at least (regular in-person client meetings & internal team collaboration)
  • Start date: as soon as possible
  • Why you should join Contentsquare:

    ▪️ We’re humans first. We hire dedicated people and provide them with the trust, resources and flexibility to get the job done.

    ▪️ We invest in our people through career development, mentorship, social events, philanthropic activities, and competitive benefits.

    ▪️ We are a fast growing company with a track record of success over the past 10 years, yet we operate with the agility of a startup. That means a huge chance to create an immediate and lasting impact.

    ▪️ Our clients, partners and investors love our industry-leading product.

    To keep our employees happy and engaged, we are always assessing the benefits/perks we offer to ensure we are competitive. Here are a few we want to highlight:

    ▪️ Virtual onboarding, Hackathon, and various opportunities to interact with your team and global colleagues both on and offsite each year.

    ▪️ Work flexibility: hybrid and remote work policies.

    ▪️ Generous paid time-off policy (every location is different).

    ▪️ Immediate eligibility for birthing and non-birthing parental leave.

    ▪️ Wellbeing allowance.

    ▪️ Home Office Allowance.

    ▪️ A Culture Crew in every country to coordinate regular outings such as game nights, movie nights, and happy hours.

    ▪️ Every full-time employee receives stock options, allowing them to share in the company’s success.

    ▪️ We offer many benefits in various countries -- ask your recruiter for more information.

    We are a 2024 Circle Back Initiative Employer – we commit to responding to every applicant

    Contentsquare is an equal-opportunity employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, gender expression, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

    Your personal data is used by Contentsquare for recruitment purposes only. Read our Job Candidate Privacy Notice to find out more about data protection at Contentsquare and your rights. You can exercise your rights by using our dedicated Data Subject Rights Portal here

    Your personal data will be securely stored in our hosting provider’s data center in Oregon (US West). We have implemented appropriate transfer mechanisms under applicable data protection laws.

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