• Blueland is seeking a highly organized, proactive and detail-oriented Executive Assistant & Office Manager to support the company’s two Co-Founders and ensure the office operates smoothly, efficiently, and professionally
• Reporting to the Chief of Staff, this role combines hands-on office management with executive and administrative support
• Executive & Administrative Support:
• Strategically manage Co-Founders’ calendars with independent judgment, proactively resolving scheduling conflicts and aligning executive time with top business priorities
• Orchestrate end-to-end logistics for internal and external meetings, including conference room reservations, video conferencing and A/V setup, catering, and preparation of agendas and materials
• Project manage commitments, deadlines, and follow-ups to ensure all action items are completed on time
• Assist with travel planning and logistics, including flights, hotels, transportation, itineraries, and reservations as needed
• Prepare and submit accurate, timely expense reports for the Co-Founders; reconcile receipts, process reimbursements, and maintain related administrative documentation
• Prioritize Blueland’s mission and sustainability standards when researching and selecting vendors, restaurants, accommodations, and gifts
• Handle sensitive business, financial, and personal information with discretion and sound judgment
• Leverage technology, AI, and automation tools to streamline administrative workflows, including scheduling, inbox management, meeting recaps, and follow-ups
• Drive ad-hoc administrative projects and proactively identify opportunities to streamline processes and elevate operational efficiency
• Office Management & Operations:
• Oversee the day-to-day organization, appearance, and functionality of the office, conducting regular walkthroughs to ensure conference rooms, common areas, kitchen spaces, workstations, and storage areas remain clean, organized, and professional at all times
• Manage office and kitchen supplies, snacks, beverages, and other recurring needs; monitor inventory levels and reorder proactively to prevent shortages
• Serve as the primary point of contact with building management; identify, schedule, and follow through on repairs and maintenance until resolved; and coordinate emergency procedures, office notices, and building-related communications
• Manage relationships with office vendors and recurring service providers, facilitate new vendor onboarding, review and route invoices for approval and payment, and track office spend against budget to identify cost-saving opportunities
• Receive, sort, and distribute mail, packages, and deliveries; coordinate courier pickups; and run occasional business-related errands
• Ensure the products, practices, and vendors used in the office reflect the same sustainability standards Blueland builds into its products, so the office serves as a visible extension of the company’s mission
• Partner with the People + Culture team to prepare workstations, equipment, and supplies ahead of each new hire’s first day, and serve as the primary point of contact for employees on office logistics and day-to-day needs
• Identify and implement improvements to office systems, organization, processes, and the overall employee experience

Benefits

• Health benefits
• Stock options
• Generous PTO
• Paid holidays
• Paid civic engagement days
• Paid parental leave
• 401k (employee contribution)
• Professional development stipends
• Remote work reimbursements
• Various discounts to like-minded companies
• And More!

• The ideal candidate takes pride in maintaining an exceptionally organized, welcoming workplace, and consistently anticipates needs before they arise
• We are looking for a resourceful self-starter who is responsive and comfortable operating independently, with a commitment to continuous improvement and a willingness to take on responsibilities of every scope
• Genuine enthusiasm and alignment with Blueland’s mission to eliminate single-use plastic
• Strong written and verbal communication skills
• Strong calendar management, travel coordination, and expense reporting experience
• Exceptional organizational skills with strong attention to detail and follow-through
• Experience managing competing responsibilities in professional, academic, caregiving, hospitality, household, volunteer or small business environments
• Resourceful and solutions-focused, with the ability to identify and address issues before they escalate
• Interest in leveraging AI and automation tools to improve the speed and quality of day-to-day work
• Excellent organizational skills and the ability to juggle multiple priorities in a fast-paced environment
• Resourceful, proactive, and eager to contribute beyond the scope of the role
• Proficiency in Google Workspace, Slack, Notion, and expense management systems
• 3+ years of progressive administrative experience supporting senior-level managers, directors, or executive leadership
• We are proud to have assembled a diverse team and strongly encourage you to apply even if you don’t meet every qualification