• We are seeking an Executive Assistant & Office Manager to play a vital role in supporting our Executive team and managing our Williamsburg HQ
• This role will be responsible for covering administrative and office activities
• The ideal candidate will embrace a range of tasks that will often be administrative , with a positive “can-do” attitude
• This will be a collaborative individual contributor role impacting the experience of employees based in New York and elsewhere as well as supporting the smooth operations of our business in assistance to the CEO
• Below is a sample of what this role may include. Ultimately, the right candidate for this role will have a “can do” attitude and is willing to help across a wide variety of administrative and operational activities
• Manage and coordinate the CEO’s daily schedule, including scheduling internal and external meetings, travel, and appointments
• Communicate with internal and external stakeholders to proactively identify and resolve scheduling conflicts ensuring the CEO’s time is utilized efficiently
• Prioritize and filter the CEO’s emails, phone calls, and requests, responding to them when necessary or delegating to the appropriate party
• Prepare the CEO for meetings by providing background information, briefing notes, and relevant documentation
• General office maintenance: set up meeting rooms, greet visitors, manage the mailroom, receive packages
• Assist with new hires equipment procurement and tool setup
• Coordinating and planning meetings/events with the board and customers, as directed by CEO
• Coordinating & supporting travel and accommodation arrangements for employees & interview candidates
• Organize and coordinate special events, company-wide meetings, team events and happy hours
• Coordinate ordering and stocking of office supplies, snacks, and lunches, for individuals or teams
• Perform administrative tasks as needed to support the operations team

Benefits

• Employee stock option program
• Health Savings Account (HSA)
• Unlimited paid time off (PTO)
• Relocation support
• Commuter benefits
• Comprehensive healthcare coverage (100% of employee premiums covered and 70% for dependents)
• 12 weeks of paid parental leave (birthing parents)
• Daily lunch credit when you’re in the office (around $20/day)
• 401(k) plan with optional supplemental life, disability, and more

• A bachelor’s degree in business administration, management, or a related field is preferred
• Attention to detail and accuracy, with a high level of discretion and confidentiality
• Strong organizational and time-management skills, with the ability to manage multiple tasks simultaneously and meet tight deadlines
• Proven experience as an Executive Assistant or similar role, with a minimum of 2 years of experience managing the schedule of a senior executive
• An attitude of “no task is too small” - we are looking for someone who is happy to roll up their sleeves and do what needs to be done
• Proficient in Google office products and conferencing tools like Zoom, MS Teams, Webex, etc,
• Excellent communication skills, both verbal and written, with a professional and friendly demeanor
• Strong interpersonal skills with the ability to interact with people from diverse backgrounds and cultures
• You value feedback — giving it, receiving it, and acting on it — and you see collaboration as a competitive advantage, not a burden. You’re low-ego but high-agency: you care about winning as a team more than being right individually. You move quickly, communicate directly, and make decisions grounded in impact and data
• You don’t need constant direction — you create momentum. You take ownership for outcomes, and you expect the same from those around you
• You’re a builder and operator who thrives in fast-moving, high-accountability environments. You take pride in getting things done — thoughtfully, efficiently, and without drama. You’re energized by ambiguity, skilled at bringing clarity, and comfortable flexing between strategy and execution