The Invisible Collection is seeking a Procurement & Logistics Executive to work with our in a creative and fast paced environment. This position is an outreach position for a highly motivated individual who will work from our showroom (zone 1, South Kensington) to fulfil incoming orders for clients all over the world. This person will act as a representative of our brand and the designer brands we carry.

Responsibilities include (but not limited to):

• Liaise with suppliers, freight forwarders and shipping lines via email and/or telephone to provide competitive shipping quotes
• Prepare and send purchase orders to suppliers and post purchase invoices in accounting software
• Follow up with suppliers, freight forwarders and shipping lines via email and/or telephone to secure shipping prices and production and shipping lead times
• Organise packing, crating, pick-ups, shipments and deliveries of orders from and to around the world
• Compile all shipping documentation (Commercial Invoices, Packing Lists and Delivery Notes) and send to suppliers, freight forwarders and shipping lines
• Communicate with internal departments to understand priorities and schedule work
• Communicate with clients to coordinate exports/imports at customs and organise deliveries
• Manage and log returns, shippings of samples and catalogues
• General administrative duties

• Fluent in English. Intermediate level in French is preferred.
• Strong interest in luxury and/or design
• Computer literate with good experience of Microsoft Office, Email and Internet
• Experience in a similar role would be an advantage
• Must be able to communicate accurately and concisely, whilst having strong analytical, planning, co-ordination and effective time management skills
• Ability to prioritize, learn quickly and develop in a fast moving, pressurized, international environment
• Demonstrate the ability to represent the Company with suppliers, stakeholders and clients
• Ensure standard operating procedures are executed and policies are followed
• Great attitude and self-motivated
• Readily available for client inquiries
• Strong customer service skills
• The ability to create and maintain productive relationships with colleagues and clients