In the middle of a scale-up phase, our People department is structuring and growing.

In this context, we are recruiting our next Office Manager in order to ensure an all-around perfect and smooth people experience at Mytraffic.

🧑‍💻 ABOUT YOUR TEAM 👩‍💻

You will work in a team of 8 partners (HR Business Partner, People Ops, Talent Acquisition...) and report to our Head Human Resources. The team will keep growing in the coming months/years. Enrich it, share your vision, and grow within MyTraffic!

Your day-to-day at Mytraffic: 

Office (relocating management, space, supplies, etc.) - 50%

- Ensuring the office's scalability and suggesting changes to optimize its design

- Organizing the forthcoming move

- Participate actively in the design of our present and future spaces (Management of the organisation of our workspace, decoration...).

- Making sure the workplace is adequately stocked (office supplies, coffee, computers, etc.)

- Be aware of the teams' needs and order the necessary supplies in advance.

- Keep track of budgets and stock levels.

- Management of all service providers, including choosing the best contracts, placing and tracking orders, handling complaints, and planning maintenance and intervention work (cleaning, alarm, badge, telephony, etc.)

- Make sure that workplace health and safety regulations are followed

- Daily assistance with general concerns to all staff (Paris and Europe offices).

- Mail management

- Administration of several collaborations (Comet/Service Connect)

- General Services all across Europe offices.

- Unrelated purchases (supplies, tearooms, IT equipment, etc.)

- Allocation, supervision, and upkeep of IT and telephone equipment

- Participate actively with planning and arranging travels

Happiness - 20%

- Bringing our culture to life through a variety of activities and rituals (Christmas party, keynote, afterwork, etc.)

- Taking care of people’s wellbeing by routinely providing small attentions.

- Work with our other offices in Europe to provide them with events of the same caliber.

Support for HR and Finance - 20%

- Spendesk administration

- Expense follow-up

- Manage some partnerships

- Navigo pass, Moka.Care, the gym, and occupational health

Onboarding - 10%

Set up pre-boarding:

- welcoming newcomers and participate actively with the planning and logistics of the Academy's onboarding programs.

- sending invitations and sending emails

- creating welcome packages (computer material) 

- Enhancing and improving daily lives by developing new methods and tools to automate repetitive chores

🏅About you🏅

- First experience as an office manager, ideally in a start-up environment

- You are autonomous, curious, proactive, dynamic & rigorous

- Fluent in English

All our benefits

- A competitive salary because our demand for excellence drives us to recruit the best profiles

- The possibility to devote 4 days per year to an association on your work time because Mytraffic's values also lie in having a positive impact on the world around us

- Frequent team building activities because team spirit is at the heart of our values at Mytraffic

- Development opportunities for all our employees through workshops such as "Feedback Culture", "Non Violent Communication", "Women in leadership"

- Office in the center of Paris

🚀 Our Recruitment Process : Don’t worry it won’t last more than 2 weeks ! 

1st Interview with Samy, Talent Acquisition

Interview with Gilliane, DRH (use case to prepare) - 1h

Meeting onsite with Justine (HRBP) & Johanne (People Ops) - 1h