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Administrative officer - Ukraine (Lviv)

CDD / Temporaire(6 mois)
Lviv
Salaire : 400 à 650 € par mois
Début : 29 janvier 2023
Télétravail fréquent

Mehad
Mehad

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Le poste

Descriptif du poste

Mehad is currently looking for an Administrative officer based in his newly registered office in Lviv.

Roles and responsibilities

Administration

  • Initiate, follow-up and finalize all administrative procedures for Lviv office, in cooperation with the administrative department at Paris HQ
  • Assist with all aspects of administrative management, directory maintenance, stationary, logistics, equipment inventory and storage
  • Organize a filing system for all the projects documents and invoices
  • Coordinate between project and HQ office in resolving day-to-day administrative and operational problems
  • Distribute and store correspondence for the office
  • Scheduling, coordinating and arranging logistics for meetings, workshops, roundtables, and trips (hotel, flights, etc.) including researching vendor prices and inquiring about participants’ availability

Procurement and logistics

  • Ensure the procurement process meets MEHAD procurement guidelines
  • Manage inventory of assets and supplies, sourcing for suppliers (vendors) and submitting invoices
  • Monitor and record expenditures if required and close cooperation with Finance
  • Ensure timely, accountable and cost-effective delivery of needed materials
  • Support and process the procurement requests and coordinate

Qualifications, experience and skills

I. Academic background

[Required] BA, BS/BSc Degree or Diploma in Administration or Logistics

II. Professional/Practical Experience

[Required] A first experience as Administrative or logistic assistant or in a comparable position
[Preferred] Experience in Non-Governmental Organization

III. Skills and attitudes

  • Strong drive to meet deadlines, organizational skills, and the ability to work under pressure
  • Ability to develop strong work relationships and working in and with a team
  • Detail-oriented approach with strong analytical and problem-solving abilities
  • Excellent communication and soft skills
  • Languages : Ukrainian native is mandatory as well as ability to read, write and communicate professionally in English
  • Ability to work remotely with an international team across different countries and particularly including cross-cultural dimensions

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