The role

We are looking for a full-time IP/Legal Coordinator to join our IP Team. The position is based in our Paris research facilities.

This position involves performing substantive legal work for the company and its patent attorneys and legal team and requires the knowledge of U.S., EP, FR, PCT and some foreign patent laws and legal procedures to support a growing, innovative patent portfolio. This position is responsible for patent-related tasks, e.g.: helping to prepare and prosecute patents.

Ideal candidates will bring applicable functional and technical expertise, demonstrate a customer-orientation attitude, possess strong verbal and written communication skills, be a team player who is results-orientated, can handle change, understand how individual actions contribute to the growth of the team, take pride in their work, and take initiative to enhance the success of the team.
The position reports to our Patent attorney, based in France.

Responsibilities

• Administrative management of inventions from the invention disclosure document to the patent filing, including decision committee meetings and looking for all requested information.
• Preparation of the documents for filing patent applications everywhere in the world, including French, European, US and International (PCT) patent applications including contacting and obtaining inventor’s signatures where required, obtaining notarization, apostilles and legalization when required on formal documents.
• Liaison between attorneys, foreign counsel, and clients
• Administrative follow-up of the patent prosecution of filed patents, responses, and requests to the relevant Intellectual Property Offices.
• Management of the internal Patent Database, including collecting, verifying and recording any relevant data regarding DNA Script utility patents, design patents, trademarks, …, with a strong focus on all time limits (for paying annual maintenance fees, requesting examination, …);
• Management of the deposit accounts (INPI, OEB).
• Recording invoices and payments for budget follow-up.
• Budget follow-up including generating purchase orders and paying suppliers
• Filing and storing and e-storing the IP files and documents.
• Patent Bonus management.
• More generally, help on other needs of the legal team, including maintaining contract databases, and legal tech’ systems.

Qualifications and experience

• BTS in Administration or equivalent, CAB (Certificat d’aptitude en Brevets) or equivalent.
• 4+ years professional experience as a patent paralegal in a patent law firm or corporation
• Should know how to navigate and retrieve patent information in PAIR, PatentScope, and EspaceNet.
• Proficiency in MS Office Suite including Word, Excel, Powerpoint.
• Experience with intellectual property docketing software is a plus
• Ability to organize, prioritize and multitask

Additional Information

• Full-time
• Located in Le Kremlin-Bicêtre, France
• Salary is based on experience
• Starting date: ASAP

1. Phone interview with manager
2. Day interview with manager; the team and HR
3. Reference check
4. Timing: 2 to 3 weeks