WHAT WOULD YOU BE IN CHARGE OF? 🚀

As Colonies is growing on the German market, we are looking for an Office Manager to ensure the smooth running of our German office. More concretely, on a daily basis you are involved in the following tasks:

Finance:

• Execute bank transfers related to structural and office expenses while monitoring the allocated budget.
• Prepare documentation (e.g. invoices) for our accountant and communicate with her in case of queries.
• Work with our accountant to calculate and consolidate the monthly payroll expenses (e.g. salaries, lunch & commuting subsidies, travel expenses).

Office and Operations Management:

• Handle the mailbox and the related administrative tasks.
• Book everything related to business trips (e.g. transportation tickets, accommodations) while keeping an eye on the travel budget.
• Manage office related leases and contracts and try to negotiate better prices and discounts (e.g. cellphone contracts, office lease).
• Manage office supplies and make sure orders are well delivered.
• Coordinate the cleaning of our office space.

HR Management:

• Support the HR team based in France for recruitment activities (e.g. translate and publish job offers for open positions in Germany)
• Coordinate sick leaves and communicate to the HR team.
• Know the German employer rights when setting up working contracts/ handing out certificates of employment.
• Coordinate team building events and the onboarding of new hires within the German team.

Others:

• Support our operational team with their onsite duties (e.g. key handover, picking up items)

WHO ARE YOU ? 👑

• You have strong organizational skills, pay attention to even the smallest detail and are a reliable person. You have good time management skills and know how to prioritize tasks.
• You are a friendly and engaging person with strong interpersonal and communication skills.
• You are resourceful and solution driven – there are no problems, only solutions!
• You are a hands-on person, helping things to be done when needed. You enjoy working in a challenging environment.
• You have excellent excel skills and have basic knowledge about German employer rights.
• Curious, multi-skilled and independent, you are ready to take part in an exciting adventure!
• German native & English fluency - French is a plus.

HOW DO WE PROCEED? 🔎

1️⃣ Intro Call with Justine, Talent Acquisition Manager
2️⃣ Interview with the team in Germany

If you have any question, feel free to contact Justine, our Talent Acquisition Manager: justine.charpentier@livecolonies.com

Please note, that for organisational reasons, all applications received on this email will not be considered. If you are interested in this position, please apply directly on this page 🤗