Duties and Responsibilities

Assistance to the Founder:

• Complete a broad variety of administrative tasks that facilitate the founder’s ability to effectively lead the organization including: managing his agenda, composing correspondence and maintaining contact list.
• Organize, prepare meetings and edit minutes (with shareholders and board of directors).
• Prioritize incoming issues and concerns addressed to the Founder, including those of a confidential nature, and determine course of action.
• Provide a bridge for smooth communication between the Founder and internal departments.
• Organize the founder’s international business trips and compile all the visa related documents.

Office Management:

• Ensure a warm welcome & service.
• Follow-up and redistribute the mail and packages.
• Create and follow-up our employees’ professional material (computers/phones/keys).
• Guarantee sufficient office supplies (tea, coffee, printing paper, etc..).
• Manage the housekeeping team.
• Organise the headquarters’ international business trips and compile all the visa related documents.
• Assist in finding and organising the new HQ’s office.
• Organize and follow-up various events (team building, lunch…).

About you

• Minimum of 2 years’ experience as an assistant to head office.
• Strong organizational skills.
• Attention to detail.
• Fluent level of English and French both written and spoken.
• Mastering the pack office: Word, Excel, PowerPoint
• Mastering email tools.