Management Presentation: 

The AXA Group Talent & Learning Team mission is to attract top talent, support global career management and Executive development, in alignment with AXA’s business goals, organization challenges & brand purpose. We are a very international team with many different backgrounds/nationalities/cultures surround us. Together, innovating and driving for simplicity and agility, we strive to help the Group develop talent capable driving the customer centricity and the transformational change that will keep AXA at the top of its game.

In this role, the Administrative PMO is responsible for assisting the Group Talent and Learning Operations team in the execution of its mission.

Core activities:

Priority 1: Manage the administrative duties of the department

• Support and ensure the team is following the guidelines in terms of compliance, data privacy, procurement, and audit

• Manage absence tool for the Head of the department (Pleiades)

• Manage Time-Tracking tool for the department (Saturn)

• Support personal assistance or logistic support if needed to two members of the management team  

Priority 2: Support to the Financial Controller of the Group Learning Team

• Support management of invoices

• Contribute to maintaining tracking files (participants, invoice contacts, supplier costs, outstanding invoices)

• Digital tools usage (Purchase order tool, Yes Learning, LinkedIn Learning)

• Ensure supplier management / purchase orders, trouble shooting

• Ensure communication / reminders to entities & Group Learning Team

• Support and train newcomers of the Group Learning Team on specific processes

Priority 3: Manage the Budget of the Group Talent Team

• Tracking, consolidation and follow-up of the overall budget and manage all talent related invoices 

• Co-monitor all Procurement process, and ensure follow-up of Purchase Order creation (PO), and payment (COUPA)

Priority 4: Support to the Group Talent & Learning Processes where appropriate

• Support logistic on various high-level meetings 

• Assist in the planning and execution of heavy processes 

• Support managers in the preparation of presentation materials or PowerPoint decks where meaningful

Technical and professional skills:

• Excellent analytical, organizational & problem-solving skills

• Strong project planning and management skills

• Highly results and efficiency oriented

• Able to work on highly confidential information and able to comprehend sensitive situations and adapt accordingly

• The ability to manage pressure and conflicting demands, and prioritize tasks and workload

• Accustomed and comfortable to working with modern digital tools and platforms (in addition to fluency with MS Office, especially Excel and PowerPoint)

• Fluent spoken and written English is required, French is a strong plus

Soft skills:

• Presentation skills and outstanding attention to detail

• Tact, discretion and respect for confidentiality

• Able to build relationships and collaborate in a multi-cultural environment 

• Able to work autonomously with minimal supervision required whilst being a strong team player

Experience:

• Post Graduate degree in business management 

• Understanding AXA’s organization structure, entities and departments is a plus

• Experience of working in a fast-paced environment and stays calm under pressure

If you wish to give your career a new dimension within an international and dynamic team, you are very welcome to apply online!