Hello,

We’re looking for an Administrative & Supply Assistant, to help us accelerate the transition towards a more sustainable food system.

As a swiss-knife key person you will have internal and external responsibilities :

1. Internal food science innovation lab: manage lab supply, ingredients & packaging storage (familiarity with HACCP is a plus) and cleaning procedures.
2. External production sites: ensure ingredients order & delivery to our production sites based on expected sales volumes.
3. Sales administration: ensure each order is delivered to our clients and billed accordingly.

As you will be at the heart of our development strategy, we hope that you want to work in a continuously evolving environment with lots of opportunities for personal development. Our Administrative & Supply Assistant will be hands-on, rigorous, adaptable and autonomous.

As part of the operational team, you collaborate with the extended team : production site, suppliers, our culinary kitchen.

RESPONSIBILITIES

Procurement

• Act as the primary contact with our suppliers ensuring performance and quality to reach 100% satisfaction
• Supervise product sourcing and purchasing for our laboratory and manufacturers
• Organise importations and make sure that all the requested documentation is available
• Negotiate favorable payment terms and make sure deadlines are met
• Good understanding of ERPs, participate to the tool selection and development
• Build budgets and rigorously follow supplier and customer accounting
• Proactively identify innovation in the field of sustainable packaging & suppliers partners
• Constantly map and anticipate risks with a 360° vision

Supply Chain

• Follow up the stocks / inventory and reclamations from manufacturers
• Manage customers claims
• Ensure timely and appropriate order placements and shipments to achieve continuity between our suppliers and manufacturers
• Forecast : plan and optimize security stocks levels to reduce residual inventory and avoid shortages
• Collect delivery notes, issue invoices, follow through contractual obligations

Administrative Assistant Officer

• Manage office budget, validate expenses notes
• Oversee and support all administrative duties (contracts, providers…) in the office and ensure that office is operating smoothly
• Manage office supplies inventory and stock, place orders as necessary
• Search for a new office location and collaborate to design the future HQ
• Listen and anticipate collaborators needs
• Identify opportunities for process, office management improvements. Design and implement new systems

QUALIFICATIONS

• You are resourceful operational person, excellent organizational and prioritization skills
• Shrewd negotiator and dedicated to getting the best value and lowest cost from suppliers and vendors
• Energized by ambitious challenges
• Calm in the face of pressure and deadlines
• Exquisite communication and interpersonal skills
• Ability to collaborate with cross-functional teams and to give and receive feedback
• Excellent oral and written communication skills - fluent in English, both written and spoken

You will have a first visio with our talent manager and a second interview with our Kelly our COO

Office in the heart of Paris at 25 rue Saint-Sébastien, 75011
Start : ASAP
This is a full-time positionis full-time, compensation TBD