Executive Assistant 80-100% (maternity cover)

Job summary
Permanent contract
Salary: Not specified
Skills & expertise
Communication skills
Google suite


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The position

Job description

Curious about the future of event marketing?

SpotMe is the enterprise event platform to manage engaging events that help accelerate customer relationships at scale. Trusted by 12,000+ global Fortune 500 business leaders and loved by 10,000,000+ users, brands like J&J, Deloitte, and Red Hat use SpotMe to manage hybrid, virtual, and in-person events with a branded, personalized and compliant experience and get deep data insights that flow into their CRM.

Behind the magic stands a curious, diligent, and humble team with over 30 nationalities. A team that feels great pride in the work they do, a team that cares for each other, and a team that is always ready for the next challenge.


  • Support the CEO in his job with communications, logistics, time management, meeting preparation, and team coordination.


  • Meet day-to-day administrative and organizational needs of the CEO
  • Manage appointments, calendar, organize business trips, workshops, and meetings for the CEO
  • Coordinate internal and external meetings such as weekly all-hands, board meetings, quarterly retreats, executive team offsites
  • Track and report CEO expenses and prepare weekly sales report
  • Office management: coordinate with vendors, cleaning, supplies, deliveries, building management
  • Prepare meeting agenda and supporting documents, manage participants, and ensure follow-up tasks are executed
  • Prepare key correspondence and presentations for the CEO

Requirements & Skills:

  • Availability as soon as possible until January 2025
  • Able to come to the Lausanne office once a week
  • 5+ years experience as an Executive Assistant, Personal Assistant, or similar role (PA diploma or certification is a plus)
  • Motivated by a high-growth, fast-changing environment
  • Perfect professional English, written and spoken as well as basic French
  • Impeccable verbal and written communication skills
  • Proficiency with Google Suite, Zoom, Microsoft Excel, and PowerPoint in a Mac environment
  • Responsibility, proactivity, speed, and discretion are required

SpotMe recruits, compensates, and promotes regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, parental status or veteran status.

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