This position is no longer available.

Executive Assistant

Permanent contract
Paris
Salary: Not specified
Starting date: October 20, 2021
A few days at home
Experience: > 3 years
Education: BAC+3

PIGMENT
PIGMENT

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Questions and answers about the job

The position

Job description

What you’ll do

Reporting to our CEO/exec, you will:

  • Provide high-level administrative support to the CEO/exec;
  • Perform calendar management for CEO/exec based on evolving business needs;
  • Organise planning for key business meetings involving the CEO/exec, such as leadership meetings, All Hands, etc.;
  • Drive the CEO/exec’s external engagement portfolio and logistics;
  • Help organize offsite events;
  • Organise CEO/exec travel agenda, logistics and coordination;
  • Process relevant expense reports;
  • Draft, document and store official memos;
  • Physical and phone reception of internal and external contacts;
  • Organization and regular updating of databases related to administrative management (license files, equipment, procedures, etc.);
  • Welcoming visitors to our premises;
  • Organization and preparation of internal and external top management meetings;
  • Coordination and execution of projects and administrative tasks;
  • Interface between the founders and their internal and external contacts;
  • If needed, taking notes during meetings;
  • Carry out additional duties as assigned by the CEO/exec.

Preferred experience

Who you are

  • Proven experience as Executive Assistant;
  • You have a strong sense of confidentiality and stakeholder management;
  • You have a track record of working with collaborative office tools;
  • You demonstrate professional demeanour at all times;
  • You have excellent verbal and written communication skills;
  • You have strong interpersonal and collaboration skills;
  • You show impeccable organisational skills and attention to detail;
  • You have strong analytical and problem-solving skills;
  • You have a business-oriented mindset.
  • You are fluent in French and English.

What we offer

  • Competitive package
  • Healthcare: Alan Blue for you and your family
  • Brand new offices in the heart of Paris (Bourse), London and New York
  • Remote-friendly policy

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