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Assistant·e de direction (fluent EN)

Work study(12 months)
Levallois-Perret
Salary: Not specified
Starting date: August 15, 2022
Occasional remote
Experience: < 6 months
Education: BAC+1

Ontex Digital Factory
Ontex Digital Factory

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The position

Job description

As an Executive Assistant and Office Manager, you’re the key element of the internal organization of our office. You will work closely with our 3 on-site teams to assist our top management on specific tasks and ensure team members enjoy working in a modern, safe and welcoming environment. We are looking for a dynamic, enthusiastic and detail-oriented person who likes to go for the extra smile.

You will be responsible for:

  • Managing the day-to-day: on site meetings and visio calls organisation for top management, invoices follow-up, documents scans, UPS package sending, creation of presentations, writing and publication of news, local communication management,…
  • Make sure the office is a great place to work: welcoming visitors, mails and packages deliveries pick-up, office supplies recurring orders, ensuring of the correct application of the office’ rules, management and follow-up of office access badges,…
  • Ensure team members are connecting with each other: newcomers’ onboarding management (welcome and integration), events management from A to Z (Christmas party, Summer kick-off, Galette des rois, Last Thursday Talk,…), update of intranet,…

What we offer:

  • A concrete experience in a large company with a start-up mindset that allows (proximité, taille humaine)
  • A key position within our team and the opportunity to show an entrepreneurial mindset
  • An international environment where Diversity is celebrated (near 20 nationalities on site)
  • The right level of autonomy in order to show what you can do and learn at the same time

Preferred experience

We are looking for a talent:

  • You are following work-study in Executive Assistant, Office Management, Human Resources or Communication to prepare BAC+2/3.
  • You are dynamic and enthusiastic. You like to go for the extra smile.
  • You are organised, rigorous and detail-oriented person with a doer mindset.
  • You are fluent in English and willing to learn from multi-cultures.
  • Microsoft Office tools (Word, Excel, PowerPoint) have no secrets for you.

Recruitment process

  • First interview of 30 minutes via confcall to get to know each other
  • Business case test (including a part in English) to assess your skills
  • Second interview with the site’s responsible on-site so you can meet the teams and discover our work environment

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