Hello Tomorrow is looking for an intern in event logistics coordination, starting from October 2022 for 6 months. Your role will consist of developing the online event platform as well as managing the speakers logistics of one of the biggest deep tech events in Europe.
Do you have a strong interest in discovering the backstage of an internationally renowned event?
Are you ready to be part of a team composed of passionate people willing to have a positive impact on our society? Then, we would like to hear from you.

WHO WE ARE

Hello Tomorrow is on a mission to accelerate deep tech innovation to tackle our toughest global challenges.

With 22 people in Paris, and representatives in several other countries, we are building and engaging a worldwide community of startups, corporations, and investors. We organise leading events in deep tech, inspiring and connecting thousands of people every year. And in the last 3 years we have developed a fast-growing and impactful strategy and innovation consulting activity.

WHAT DO WE DO IN A NUTSHELL
We organise startup competitions and events to build a collaborative ecosystem → We power startup competitions and acceleration programs worldwide. Our flagship competition, the Hello Tomorrow Global Challenge, received over its last 7 editions more than 25,000 applications from 132 countries. The Deep Tech Days (incl. the Global Summit) are the most famous deep tech events for startups, investors, and corporations.
We provide strategy & innovation consulting and services → Leveraging our collaborative network, we help private & public organisations understand how deep tech will impact their value chain, and leverage deep tech to strengthen their core business or build new positions. We have different programs and offers designed to empower them in their innovation journey.

WHAT WILL YOUR ROLE BE?

Working with our Events Manager and our Program Manager, your role consists of handling the development of our online event platform as well as coordinating speakers logistics. Your daily missions will be as follows:

Mobile Application
Our Global Summit and Deep Tech Days attendees will be equipped with a mobile app and your role will be to help prepare and upload all the content that they need in it.
Supporting the app configuration and setup.
Attendees mapping: synchronising the attendees’ information from the registration platform to the mobile application’s one.
Updating information: attendees, speakers, program, partners, logos, exhibitors, etc.
Monitoring the livestream of the sessions during the event.
Uploading all videos on the platform during/after the event.

Ticketing Platform
Making sure all speakers are registered on the platform
Supporting the data analysis of the tickets and attendees.

Event Logistics
Coordinating speaker logistics with the travel agency (transportation, accommodation, and any other requests they may have).
Collecting pictures, biographies and any other information requested by the marketing and communications team.
Producing the Speaker booklets.
Sorting of the pictures and videos post-Summit, sending them to respective speakers and partners.

At the Summit
Answering any questions about the platform and liaising with the company in charge in case of any bugs or issues.
Working closely with the volunteers and making sure the speakers are in the speaker lounge 30 minutes before their talk.
Coordinating and arranging the meet the speakers area.
Assisting the speakers with any requirements they may have.

YOUR PROFILE

• You are eligible to receive a convention de stage.
• Must be available from October until the end of March
• You are bilingual in French and English.
• You have a VERY strong attention to details.
• You have excellent communication skills and are able to address different stakeholders.
• You have good time-management and organisational skills.
• You’re a multitasker.
• You’re enthusiastic and willing to learn.
• You’re resourceful and like to solve problems.
• You know your way around the G Suite. (Google docs, sheets, etc.) and are good with Excel.

Huge PLUS (but not mandatory):

• Previous experience in logistics.
• Previous experience in digital events.

WHAT WE OFFER

Compensation of €1,100 per month
50% off the Navigo Pass/month
Restaurant Tickets (€8/day)
Super cool team spirit
Participation in the most amazing science & entrepreneurship event in the world!

Apply by filling this form.
If your profile fits with the job description you will have 2 main interviews (with the event manager and team members you would work with) as well as one case study.