Your responsibilities

The Office Manager will be responsible for the efficient functioning of the office through a range of administrative, financial and HR tasks. The role will contribute by providing our team with a nice, comfortable place to work and connect. You’ll be the first point of contact for new starters, our colleagues visiting from other locations and external visitors.

Your missions

Manage the office to ensure everything works and does what it should

• That’s the office space and it’s providers
• Sorting repairs and organising maintenance
• Responsible for the BHV requirements

Happiness

• Keeping our facilities in check and provide answers and solutions as needed
• Be a member of the party committee, arrange local fun stuff, coordinate lunches, etc
• Link local (Utrecht) and global (Paris, London and Tangier) initiatives: such as the global annual company event
• Help us remember our team member’s birthdays and anniversaries!

HR

      Responsible for the local HR administrative tasks:

• Arbo portal - keeping it up to date
• UWV - facilitating payroll with things like maternity payments

     Onboarding new team members

• Arrange onboarding/welcome packages + welcome day at the office
• Arrange NS cards & manage interparking provision
• Final checkout when offboarding (supplies/feedback/etc)

Finance

• Support the Finance Manager with invoicing & bookkeeping
• Preparing payment batch
• Monthly Freelance invoice reviews
• Support Finance Manager with f.e. subsidies or checks

Who are we looking for ?

You are at the right place if you have/are

• Comfortable with numbers
• You speak Dutch on a fluent level 
• Experience with office management would be ideal, but not essential
• Your middle name should be “love to organise”!
• Ability to keep a good overview of priorities and necessities
• Clear communicator
• A positive attitude
• A self starter
• A people person and building great relationships comes naturally to you