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Executive Assistant (6-month contract)

Other
Paris
Salary: Not specified
Fully-remote

360Learning
360Learning

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The position

Job description

As an Executive Assistant, you will work closely with Nicolas Hernandez, our CEO. You may also have the opportunity to work occasionally with Guillaume Alary-Raisonnier, our Chief Revenue Officer.

You will be responsible for managing schedules and communications, which will include emails, gathering documents to prepare for meetings (in person or remote) and coordinating travel arrangements when necessary.

You play a key role in filtering and prioritizing emails and meetings. You communicate on behalf of the CEO.

This is a 6-month contract job opportunity related to a maternity leave.

Within 1 month, you will:

  • Become a Convexity champion and a Trello expert through our onboarding process: https://convexity.space/
  • Get in touch with some key stakeholders (our CEO, CRO and the Chief of Staff to the CEO) to understand better their expectations and way of working
  • Meet the global team through virtual coffee meetings and happy hours
  • Get to know better the Board (Executive Committee)
  • Take care of administrative duty, like documents to be signed and then sent through a courier or through Docusign
  • Within 3 months, you will:

  • Successfully prioritize emails and meetings for the CEO
  • Act as a gatekeeper to optimize his schedules, and centralize the communication for him
  • Be able to identify clearly and at a glance, the key external and internal representatives (VP, investors, partners, potential clients)
  • Organize the first quarterly gathering for our Exec team, which will include travel, hotel booking, meeting rooms reservations in Paris, cab and any other arrangements necessary for the visitors.
  • The Skills Set

  • Master’s degree is preferred (Communication or Management)
  • Native French and C1 English proficiency, minimum.
  • Proficient in the Google Suite (Gmail, Agenda, Meet, Sheets, Slides)
  • Minimum 4 yrs of experience as an Executive Assistant, within a start-up and in an international context
  • Organized, with strong attention to details and proofreading.
  • enthusiasm for our culture explained here: https://convexity.space/
  • What We Offer

  • Benefits: Work From Home perks, RTT, lunch vouchers, medical insurance, gym subscription
  • Flexibility: Flexible hours, full remote work possible anywhere in France
  • International team: Offices in London, New York, and Paris
  • Culture: A framework to make you successful - click here to envision what's it like to join 360Learning from onboarding to ramp-up, and beyond: https://convexity.space/
  • Interview process

  • Call with our recruiter
  • Discovery meeting with our current Executive Assitant
  • Case study with the hiring manager, our CEO
  • Interview with our CRO
  • Offer!
  • Want to know more?