Administrative & HR Assistant (M/W/X) - Temporary Contract - Switzerland (Le Châble) Le Collectionist

Company Description

Bramble Ski by Le Collectionist is the specialist in exceptional alpine holidays, curating unforgettable stays in some of the world's most prestigious ski destinations. From iconic chalets in the French Alps to exclusive retreats in Switzerland and Austria, Bramble Ski combines breathtaking properties with highly personalised services to create seamless, tailor-made experiences for families and groups.

Every chalet in our portfolio is carefully selected for its character, location and outstanding quality, offering guests the perfect setting to reconnect, celebrate and create lasting memories in the mountains ✨

Our dedicated local teams and expert concierges take care of every aspect of the journey, allowing guests to focus entirely on enjoying their time together. From private chefs, ski instructors and childcare to helicopter transfers, wellness treatments and exclusive mountain experiences, every stay is thoughtfully designed around each guest's wishes. At Bramble Ski, luxury is defined by effortless service, genuine hospitality and unforgettable moments on and off the slopes.

Job Description

🎯 Role:

Under the supervision of the HR Coordinator, you will provide administrative and operational support to our Human Resources and Operations teams across Switzerland and Austria.

This varied, hands-on role covers employee administration, recruitment support, procurement and office management, including support with more complex HR processes and the smooth running of our Le Chable office.

We are looking for a proactive, organised and positive Administrative & HR Assistant who takes initiative, works independently and enjoys finding solutions. The ideal candidate is adaptable, detail-oriented and comfortable managing multiple priorities in a fast-paced, international environment.

✨ Responsibilities:

Office Management & Procurement

Take ownership of the day-to-day organisation and smooth running of the Le Châble office while supporting wider operational requirements.

• Office Management: Ensure the office remains organised, welcoming and fully equipped, proactively managing supplies, deliveries, post and general office needs.

• Office Logistics: Coordinate internal logistics, maintenance requests, meetings and team events.

• IT Equipment: Coordinate orders, distribution and returns of computers, phones and other equipment, providing basic technical support and liaising with IT providers when required.

• Vehicle Fleet: Coordinate vehicle maintenance, contracts, handovers, insurance documentation, accident reports and communication with relevant providers.

• Procurement: Manage orders, supplier communication, stock levels and deliveries for uniforms, branded materials, welcome products and operational supplies.

Human Resources & Employee Administration

Provide administrative support to the HR team across Switzerland and Austria, assisting with both daily operations and more complex HR processes.

• Assist with coordinate administrative onboarding and offboarding for seasonal, annual and contractual employees, ensuring compliance with relevant requirements.

• Assist with  employee records and documentation in the CRM, Lucca and other HR systems.

• Assist with employment contracts, amendments and employee-related documentation.

• Support payroll administration, including tracking working hours, holidays, absences, overtime and contractual staff invoices.

• Assist with sickness absences, accidents, insurance claims and related administrative procedures.

• Support the HR team with more complex employee matters, ensuring accuracy, confidentiality and timely follow-up.

• Assist with the improvement and implementation of HR administrative processes.

• Assist with the recruitment and administration of contractual staff during peak periods, particularly December and February.

• Support candidate tracking, recruitment reporting and administrative preparations for new starters.

• Assist with recruitment-related projects and process improvements.

Administrative Support

Provide administrative assistance to the teams across Switzerland and Austria.

• Assist with tourist tax declarations and related documentation.

• Support property owner and supplier invoice administration, including payment follow-up.

• Upload, process and track invoices through Yooz. 

• Ensure accurate recordkeeping and proactive follow-up on outstanding financial administration.

• Provide flexible administrative support to HR, Finance and Operations based on business priorities.

• Coordinate with internal teams, external suppliers and relevant authorities to ensure efficient communication and follow-up.

• Support additional administrative projects and seasonal requirements as needed.