Executive Assistant Cyllene Therapeutics

We are seeking an experienced and highly capable Senior Executive Assistant to support our CEO, the CFO and members of the Executive Leadership Team of Cyllene Tx, a fast-growing, international biotechnology company.

This is a highly impactful role, offering the opportunity to work closely with senior leadership in a dynamic environment where priorities evolve and operational excellence is essential.

The successful candidate will act as a trusted partner to the CEO and CFO, and senior executives, ensuring seamless coordination of complex schedules, international travel, executive meetings and day-to-day priorities.

Beyond traditional executive assistance, we are looking for a proactive, resourceful and confident professional who anticipates needs, takes ownership, exercises sound judgment and brings structure and efficiency to a growing organization.

The role requires a high degree of autonomy, adaptability and organizational maturity, as well as the ability to navigate changing priorities with professionalism and composure.

Main responsibilities

Main responsibilities include:

Executive calendar and priority management

• Proactively manage the CEO’s & CFO’s complex and evolving calendar and coordinate schedules across the Executive Leadership Team.

• Anticipate scheduling conflicts, assess competing priorities and recommend effective solutions.

• Optimize executive time by ensuring that meetings and commitments are aligned with business priorities.

• Coordinate high-level meetings with board members, investors, strategic partners and external stakeholders.

• Adapt efficiently to last-minute changes while maintaining a structured and reliable approach.

• Ensure ComEx members are appropriately prepared for meetings, with relevant documentation and logistical arrangements.

International travel and logistics

• Support travel arrangements for the CEO & CFO and the Leadership Team members, including flights, hotels, ground transportation, reservations and detailed itineraries.

• Coordinate complex international and multi-destination trips across different time zones.

• Anticipate logistical constraints, travel disruptions and potential contingencies.

• Respond effectively to unexpected changes and identify practical alternatives.

• Manage reservations and associated administrative follow-up, including expenses and invoices.

• Ensure a smooth and efficient travel experience with minimal executive involvement.

Anticipation, problem-solving and operational excellence

• Anticipate CEO’s & CFO’s needs, identify potential challenges and proactively propose solutions.

• Take ownership of operational matters and resolve them independently when appropriate.

• Exercise sound judgment when managing competing priorities or evolving requirements.

• Continuously improve executive support processes, workflows and organizational efficiency.

• Act as a dependable point of contact, ensuring appropriate follow-through and timely execution.

• Handle confidential and sensitive information with the highest level of discretion.

Executive support and special assignments

• Handle sensitive correspondence and communications when required.

• Support selected special projects and ad hoc assignments as requested by the CEO.

• Liaise professionally with senior stakeholders, investors, board members and external partners.

• Provide responsive and solution-oriented support during key business milestones and periods of increased activity.