Recurring tasks

Be the key interlocutor to support the purchasing process from the request, negotiation with providers, approvals, signature of the contract until the invoice approbation:

- Implement tools to help the selection of suppliers step (example: create a referencing price data base of Voodoo suppliers, help to find others suppliers for quotations…)

- Minimize the deviation from the budget / ensure that the purchase is completed within the approved budget

- Collect and centralize approvals and contracts

- Review pricing of the contract before signature Check the correct application of guidelines (TOA compliance, Events policy compliance, hardware catalog prices respect etc.)

Negotiation

- Supporting relevant teams in the negotiation with providers.

- Be proactive to find negotiation leverages / best practices in order to optimize costs and create / update guidelines and policies.

- Maintain a strong relationship with the business.

Cost control:

- Assist operational management in developing forecasts, build them and challenge the data

- Work effectively with other departments.

- Share knowledge and information.

- Assist the operational managers in using financial tools and help them take the best decisionIn charge of analytical structure of costs:

- Define new cost allocation rules and in charge to update / create cost center in SAP based on business evolution

- Ensure the correct affectation of cost in his scope (correct affectation per reporting category, per team, per supplier etc.) 

- Monitor and animate monthly Budget review with all business units 

- Produce budget reporting, analyze budget gap

- Manage the cost control team (1 FTE in hiring process)In charge to communicate to controlling and accounting team / record monthly accruals for costs in his scopeIn charge of approval for purchases > 10 k€ via Spendesk

Non-Recurring tasks

- In charge of the 2023 annual overheads budget construction (detailed budget split per supplier, per team etc.) including non recurring and CAPEX budget

- Ensure the training of budget owners, their team and relevant managers on purchasing process

- In charge of the automation of budget reporting

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